What is vouchers in tourism? How vouchers issue?
Voucher is a promise to pay for a service someone promises to provide. The voucher must be accurate, clear and brief. They must be carefully secured and stock controlled. Vouchers can be used for a wide variety of services. Vouchers are used in the tourism sector primarily as proof of a named customer’s right to take a service at a specific time and place. Service providers collect them to return to the tour operator or travel agent and sent that to the customer, to prove they have given the service. Following are some of the uses for vouchers:
- Make reservations.
- Confirm reservations.
- Guarantee payment.
Instead of writing a lengthy booking letter, sending a deposit cheque or cash, etc. its always better to write a voucher. Vouchers save time and efforts. They also known as accountable documents because vouchers are promise to pay and treated like tickets. Vouchers are used in the following services:
- Hotel bookings.
- Entrance fees.
- Used for toll payments on roads
Vouchers are usually printed in sets of four and the distribution of the copies is as follows:
- An office’s clients file copy.
- Clients copy which he presents to hotel on arrival.
- Hotel’s copy goes in advance of client on phone booking.
- Accounts department’s copy.
At the time of issuing the voucher one should keep a record of the number of the voucher and the client it belongs to some companies work on photocopied vouchers. These are cheap and easy to produce. Some modern day computer reservations and ticketing systems can print and number, their own vouchers.
Issuing Vouchers Accurately and Fully: In issuing vouchers you have to complete each box fully. If you hand write a voucher then you should use capital letters. Always remember that a voucher was a document which outlined a promise to provide a service. The vouchers should contain all the flight details, the family name so they can address the passengers easily. It is important to note that prices are very rarely appearing on vouchers. The prices are always. confidential so we keep them away, from the vouchers.
Amendments and Alternations: Amended vouchers which you are considering accepting should always be viewed with suspicion. However, there may be a good reason why they have become amended.